Have you ever thought about throwing your own canvas paint party? Just think of it as the more grown-up version of the girls’ slumber party. What do you get when you combine friends, food, and paint in the mix? A whole lot of fun that’s what! 👍 But let’s not forget the all-too important part which is creating the plan. I used to belong to a professional art group (still actually do belong, though I’m not a full participant at the moment), but I was familiar with the protocol for planning all the different events.
There was always a committee responsible for managing calendar activities, including meetings, art showings, and yes, social gatherings. We did contribute food and refreshments and offer to help with dismantling tables, setups, and such. One such event that we had on the book for at least once or twice a month, was the “Paint in” which is a more or less, version of what I’m telling you about here.
It is best to start about at least a month, at least, in advance, that way you’ll have adequate time to work out all the in’s and out’s and allow for any margins of error if something gets delayed or stalled for any reason.
Choose Your Venue
Location, location, location! Our art group had designated venues for everything. In my residence, we have a special “clubhouse” (meeting place) that is already set up with multiple tables and folding chairs, you can reserve the room fro an event if you schedule in advance and ok it with the manager – in addition to a deposit fee.
Choosing which venue is going to depend on some things. If you belong to X church, and are considering inviting other members along, would you be able to get access to a designated room ? What about other organizations you belong to….if you’re on good terms with someone in charge you may be able to get access to one that would be suitable.
Your own home perhaps? It could work! The room in question – make sure there will be good lighting and adequate space for everyone to move around.
📋✒️Time to Invite People
Who are you looking to invite? If you are tight with a group in the community, you will have a pretty good idea of who might enjoy this event. How many people do you want to invite? I would strive for somewhere between 16-20 guests. You don’t want a gigantic amount – also be prepared that some people you may invite might not be able to make it.
Invitations will be the next step. You can choose to do this several ways, by designing an original template yourself with all the details, Date, Time, Place, and special instructions on what to bring (perhaps mention that they might want to bring a smock or apron to protect their clothes! 👕 ) and print out as many as you will need.
You may want to send a little more than the 20 above as there may be a few dropouts…that’s normal and expected, because, well, life. Remember, this is a time to have a blast and perhaps bring home a beautiful new painting…they don’t have to be the next Michaelangelo!
Things like those long tables will be necessary…the ones used in conference rooms that are like 3 by 4 feet. Be sure there will be enough space to let others move around easily, remember things may get a little messy! be prepared for that with the addition of drop cloths and some of those plastic or nylon tablecloths to protect the tables. Of course, there also needs to be plenty of chairs.
🍴Don’t Forget Food!
Food and friends – a match made in heaven. So don’t forget to think about menu planning as well. You may want to think about non-messy kinds of food items, though, since we’ll already be dealing with paint.
Things like coffee and donuts, or wine, cheese and crackers are always a good angle. Yep, we always had a wine and cheese table at every art showing.
Have a Painting Plan Too
To make it easier on your guests when they ask “What do I want to paint”? I recommend you have some designs in place; it will give them something to work with if any of your guests feel like they don’t have any talent. You can easily download templates online, and have a few different choices.
Something simple like a nature scene, a bowl of fruit, a flower bouquet, or a seascape. If you can find templates of these subjects to use as guides these will help and your guests will appreciate them a great deal.
Supplies needed will include canvases, of course (I love this brand here) You can usually get them in value packs of four or more, go for a smaller size like 16 by 20 or less. Have paints in all the basic colors (larger bottles like those below could easily be shared by multiple guests and go a long way ) brushes, palettes, and water.
You can use something ordinary like an empty egg carton or old muffin tins to use as palettes; that might be cheaper, if you’re inclined to keep and reuse things.
💵 Participation Fees
Generally, the party host picks up the tab for things like refreshments – You may also be footing the bill for the materials in the list above, unless you’re hosting at your own home residence. A flat fee of something like $10 per guest would be reasonable. Just be sure in the invitations, you indicate that and specify how you accept payment, in addition to the other details.
🎉 How Much Ambiance?
Decor will have a good place at your party. maybe not the balloons and streamers kind of decor you see with kids’ parties, but some things you can add that are low-cost and experience-enhancing, like plants, paper lanterns (I love those) and party lighting, can take things from good to great.
You may also want to consider a music playlist too, the genre may be up for debate and you might want to discuss that with your prospective guests, so everyone is in agreement on that part, as musical taste is a subjective matter.
Wrapping it Up!
That was a lot of territory to cover, right? When it comes to parties, no matter what the occasion, there usually is. However, like most things in life, take it one step at a time, and best of luck for a successful canvas painting party! At the end of the day, your guests will leave with the best prize ever – their very own painting!